CANCELLATION POLICY
The Guelph Black Heritage Society (GBHS) requires 24 hours’ notice to cancel a booking without penalty. Bookings cancelled with less than 24 hours’ notice will be subject to a 50% cancellation fee. The GBHS has the right to cancel any agreement upon appropriate notice of cancellation. Ideally 48 hours’ notice will be given.

DAMAGED GEAR
The renter will be fully and exclusively responsible for damages to any of the equipment in the Heritage Hall Rehearsal Studio by yourself or anyone else during your reserved time if it is determined that the damage is above normal wear and tear. If something breaks or becomes non-functional, please bring it to the attention of a GBHS volunteer immediately to avoid penalty and so that we can replace the gear and you can keep rehearsing.

DAMAGES TO HERITAGE HALL & REHEARSAL STUDIO
The renter is responsible for any and all damage and costs arising from the use or misuse of the property.

LIABILITY
The renter shall indemnify and hold harmless the GBHS and any of its board members, volunteers, agents and contractors from any and all loss, liability, claims or expenses arising out of the use and/or occupation of the property belonging to the GBHS. The GBHS is not responsible for personal injury or damage or loss of personal items or equipment of the renter or anyone attending on the invitation of the renter.

SUBLET
The renter will not sublet the facility.

SETUP AND BREAKDOWN
You will only have your scheduled block of time to setup and tear down your equipment. Please be courteous and keep your setup, practice, and tear down within your scheduled block of time so all bands can stay on schedule.

STUDIO RESPONSIBILITY
By booking the Heritage Hall Rehearsal Studio, you assume responsibility for yourself and the other people in the studio during your reserved time. You agree that your account will be charged for any fees including but not limited to damage to the equipment, additional cleaning, cancellation fees, and full payment for the studio rental.

BACKLINE EQUIPMENT
The GBHS will provide the amount of gear listed. We will do our best to make sure that all of the gear is in working order and we will replace any non-functioning gear with back-up equipment when possible. In the event that the replacement is not the same make or model as the original, you agree that you still owe GBHS the normal rental rates. Only in the event that no replacement whatsoever can be found will your fee be reduced or waived at the sole discretion of the GBHS.

SUPERVISION
The renter will provide adequate adult supervision (adult is 18 years of age or older). The supervisor must be with the group at all times during the rental period. It is the responsibility of the group supervisor to ensure that their participants remain within the designated rental area and that all group participants leave the facility on or before the ending time of the rental agreement.

PAYMENT
The renter will, prior to the use of the facility, make payable by credit card, cash, cheque, money-order, or email transfer directed to the Guelph Black Heritage Society any and all payments for the use of the facility. The address for email transfer is info@guelpblackheritage.ca.

UNPAID FEES
If any fees incurred by you are not paid at the time they are due, your account will be disabled and you will not be permitted to use Heritage Hall Rehearsal Studio until all fees are paid.

NO SMOKING
There is no smoking anywhere on the property of the GBHS Heritage Hall.

LIQUOR
The renter will not sell alcoholic beverages on the property unless it has acquired and submitted for the GBHS’ approval, an occasional permit under the regulations of the Liquor Control Board of Ontario (LCBO).

CLEANING FEE / CONDITION OF THE HERITAGE HALL

If the studio is left in a manner that requires cleaning above and beyond our normal cleaning procedure, you will be billed a cleaning fee which shall be billed at the sole discretion of the GBHS. We also reserve the right to bill your account for any damage done to the equipment in your room. You agree to be the responsible party by reserving the room even if someone else in your group is the one who caused the damage.

Renters must not leave excessive amounts of garbage (more than one (1) bag) at the Heritage Hall. All excessive trash must be taken with the renter at the end of their rental time. If the stove at the Heritage Hall is used, the stove must be cleaned thoroughly after use.